Disaster Preparedness for Businesses

May 21, 2014
Categories: Uncategorized
Staebler blog logo
Default featured image
Disaster Preparedness for Businesses
In our previous post, we asked this question:
The airline Virgin America has an official customer service goal: They will respond to Tweets within ___ minutes. But often, they’re able to respond within ___.
The airline Virgin America has an official customer service goal: They will respond to Tweets within 15 minutes. But often, they’re able to respond within 5. Now that’s customer service through social media done right!
Did you know the answer?
Now for this post’s question!
Even businesses need Emergency Supplies. How many days’ worth of emergency supplies are recommended to be kept on hand for the average number of people on the premises?
Check back for the answer in our next post!
As much as we all like to believe that it’ll never happen to us, the old adage “better safe than sorry” certainly comes into play in regard to disaster preparedness. You can wish away bad weather and use positive thinking as much as you like—but bad things still happen to good people (and good businesses!), and advance preparation for emergencies can mean the difference between staying afloat and sinking under.
Every business needs a solid emergency response plan in place that addresses your business or organization’s readiness and response procedure to all health & safety hazards. It should also include those hazards and solutions for business continuity, in the face of an emergency.
Here are some key tasks to conduct right now—while everything is fine!—to ensure that you’re prepared in the event of a disaster.
1)Secure All Documentation
While we tend to rely on our computers for everything these days, it’s easy to forget that if all our information is stored on the computers in-house, a disaster could actually wipe out all of that data. Permanently. To protect that data, verify that the documentation of company assets is current (and set a schedule to ensure that it remains current through frequent updates) and that it is accessible through an off-site backup.
Should disaster occur, having these backup records will provide critical duplicates of irreplaceable data which the loss of would create a legal or business impairment.
2)Triage Your Business
Take a hard look at the various functions of your business and how they operate. Prioritize them in order of importance for the function of the business, and categorize them along three lines: Critical, Essential, or Important.
Naturally, the critical business functions are the ones that take priority in the event of an emergency. Some of the more common business functions considered as critical are:
•Human Resources
•Information Systems
3)List Critical Business Functions for Emergency Operation
Each department, once you’ve triaged it as critical, should be asked to draw up a list of the absolute minimum resources required to be able to conduct business as usual—to a degree, of course—at an alternate site. You need not have an alternate site selected for this procedure, in fact, the list of critical business functions from each department may help inform you as to what alternate sites are or are not possibilities in an emergency situation.
Items on this list may include such things as: materials, equipment, required space, and necessary personnel.
4)Compile Emergency Operation Functionality Data
It’s not enough to just have a list from each department—the data needs to be compiled into a comprehensive spreadsheet, in order to be of full use.
This step will inform the fifth point on this list, which is the Business Impact Analysis phase. The data from each department will assist in the compilation of a Business Resumption Timetable—the kind of thing that ensures you’re able to get business up and running again with as little interruption as possible.
5)Conduct a Business Impact Analysis Questionnaire
Each department in your business or organization should complete one of these questionnaires, which will help the various departments to make a basic assessment of the impact of a disaster on their operations. This step is critical in developing your Business Continuity Plan.
With all of this information in place, it’s far more likely that your business will be able to get itself up and running again in the event of an emergency or disaster—preferably with little time and money lost as a result.
While no one wants to think about disaster befalling them or their place of employment, life is full of unpredictability. It’s better to be prepared than to face regret later down the line!
If you need a little bit of help, contact your Staebler Broker and ask for a Disaster Recovery workbook that can guide them through the process of developing a Disaster Recovery plan.


Submit a Comment

Your email address will not be published. Required fields are marked *

Related Posts

Ontario Walking Trails To Try This Fall

Ontario Walking Trails To Try This Fall

As the days become cooler and the leaves begin to change colour, it becomes more difficult to find ways to spend time outdoors. While the warm days at the beach are behind us, it is still possible to spend time outdoors and take in all the beauty that fall has to...

read more
Closed Front Entrance to Staebler

Closed Front Entrance to Staebler

For two business days construction of new accessible doors is ongoing at the front entrance of Staebler Place. As a result the front entrance is closed. If you’re visiting our office you will need to use the side entrances towards the back of the building (see...

read more
Don’t Let Patio Season End: Heat Options for the Outdoors

3 Easy Ways to Help Manage your Diet

Whether you’re trying to hone your ideal beach body or just want to lose a few pounds and get through the day with a little more energy, the most important factor in your health journey will be what you eat. Exercise is vital, and things like healthy sleeping...

read more
Don’t Let Patio Season End: Heat Options for the Outdoors

What You Might Not Know About Pet Insurance

When we think about pet insurance, we typically think of it in terms of medical emergencies. Those moments when a pet is hurt or seriously sick and requires expensive veterinarian care. We want to be able to be there for our furry family members when they really need...

read more
Don’t Let Patio Season End: Heat Options for the Outdoors

Home Heating Hazards

When the mercury dips like it did near the end of January, people will do almost anything to warm up. This is especially true when your normal heating solutions won’t do the trick. Whether your furnace has broken down, or an extended power outage has turned your...

read more
Play as an Insurance Investigator from the 1800s

Play as an Insurance Investigator from the 1800s

The Return of Obra Dinn is an interesting game. The first thing that will strike you about it is the graphics. How it places you on a photo realistic classic merchant ship, but one rendered in a grainy monochrome palette reminiscent of a classic Macintosh computer....

read more
Don’t Let Patio Season End: Heat Options for the Outdoors

Should you consider pet insurance?

Whether you’ve just brought home a brand new mewling kitten, adopted a rescue dog, have a bunny that's two years, or noticed your faithful friend starting to slow down in her old age, you might be asking yourself if you should consider pet insurance for them. The...

read more